Moving office is one of the most complicated tasks that require proper planning and attention. Whether it’s for a bigger location or simply changing your location, the process is pretty daunting if the proper procedures are not followed.
It’s pretty daunting to pack an entire office full of equipment, documents, furniture, and supplies, but to avoid some common mistakes, the office move will probably turn out much easier. We will be discussing some of the commonest mistakes while packing, along with packing tips for moving, which will make your shift a smooth one.
Lack of Preparations
One of the greatest blunders that businesses commit during an office relocation is poor planning. Office shifting involves much time and coordination. Without a proper plan, things can very quickly turn chaotic. To avoid this, you should first make a detailed timeline and assign tasks to employees so that everyone is on the same page.
Allocate time to pack up every department’s belongings, and remember to also leave adequate time to arrange logistics for the move. It helps you remain within schedule and avoid the stress that comes with last-minute pressures.
Overloading Boxes
The other precaution should be against overstuffing the boxes with too many items, especially heavy ones. While it may seem a time-saving strategy to pack as much as possible in one single box, this will create problems in lifting and moving. Overstuffed boxes often break or prove impossible to carry without sustaining an injury or damaging the items carried.
Instead, spread out items across several boxes, especially heavier items such as books, electronics, and office supplies. If you are moving office furniture, hire professional movers for the heavier pieces. Proper packing and balance will make the move a lot easier.
Failure to Prioritize Packing Materials
Misapplication of insufficient or unsuitable packaging material can be a fault in itself, and results may go astray; hence, breaking expensive equipment on account of failing to put bubble wrap when setting electronics or even when packaging fragile equipment into flimsy boxes.
Invest in quality packing materials. Use strong boxes, bubble wrap and packing peanuts to ensure that fragile items are well packed. For more fragile or valuable office equipment, like computers, printers, or artwork, consider specialized packing solutions or professional movers who specifically focus on handling these kinds of pieces.
Packing Office Supplies at the Last Minute
Rushing to pack up office supplies will confuse you and make your move a mess. You will easily forget the essentials like pens, paper, post-it notes, or staplers if they are in front of your eyes as you rush through packing.
Pack the essentials in a separate box and pack well in advance. On arrival at the new office, you won’t have to scrounge around to find all the tools that you would need to begin work. Don’t forget to include all important documents, keys, and office equipment you would need right away.
Not Hiring Professional Movers
Small businesses might want to consider handling their office move alone, but the truth of the matter is that such decisions often end up costly. Office relocation involves delicate equipment, heavy furniture, and a variety of logistical problems. Left in the hands of a business owner alone, all this time may go to waste, and properties may get damaged in the process.
One of the most effective methods to save from having headaches over moving office is by hiring professional movers who have had past experiences with similar jobs. They are skilled in packing and loading your goods into the vans and unloading the same without causing any damage.
FAQs
How soon should I begin preparing for an office move?
Start making plans and preparations at least 6-8 weeks before your actual moving date, as that’s a whole window of time to pack, hire professional movers, and get everything for the transition.
Do I need to hire movers to move my office?
Of course, yes because hiring them is an excellent idea, especially if you have some heavy furniture or equipment that is worth something real. They can pack and move everything safely and efficiently.
What should I do with sensitive documents before the move?
This includes placement of the sensitive documents in secure boxes or cabinets. This may include old and unnecessary documents that will be shredded to ensure that the privacy of your company is secure.
Why Choose Us
Quick Shift Removals specializes in office relocation that is hassle-free and smooth. Our team of highly experienced professionals will assist you through every process of your office relocation with utmost care and precision.
It could be because you are moving into a bigger space or just shifting to another location; we’ll provide expert packing, moving, and unpacking services directed towards minimizing downtime while assuring the safe delivery of all goods.
About Us
Quick Shift Removals is a professional moving company that provides all kinds of relocation services for any size business. We pride ourselves on smooth, problem-free office relocations with professional reliability. Let us help you find a stress-free and right-on-time office relocation. Contact us now for more information!